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Warning Text`LSummary`Detail-Sakai-UW Hosted";Detail-Sakai-rSmart HostedDetail-FolioTek  ;%  ;"Category Description Unit PriceServer HardwareDesktop Hardware New DesktopsPrintersNetwork HardwareSwitchesCablingServer SoftwareOperating SystemRelational DatabaseBackoffice ToolsClient Software Desktop Applications (MS Office)Application (Client-Side)Application (Server-Side)Reporting ToolSupported By IT?Application DevelopersSupport Personnel - SalariesTrainingConsulting ServicesTrainersInterface DevelopmentProject Totals Project NameProject DescriptionRequired CompletionChosen Application Unit DescNumber of UnitsYear 4Year 5Total 5 Year CostTravel by VendorRouters FirewallsNotes!Backfill for Functional Personnel AdvertisingPrint Publications ActivitiesWebsite UpdatesSeminars/MeetingsSuggested ContingencyTotal AllocationSAN Disk Space&Environmental Work (electric, cooling)Travel by UW EmployeesDevelopment DB ServerFunctionality Changes$Implementation and Maintenance Costs Impl CostsYear 1Year 2Year 3Application Development Super Users End Users Backfill for Technical PersonnelProduction DB ServerUNIXWindowsRacks and accessories Windows 2K3TBD Membership+Membership to Sakai Organization (optional)Gigabit Network Connection&Use existing Oracle Enterprise LicenseUse existing Reporting Tools(Continue to use ECTL advertising methods(200GB for DEV and 200GB for PRD to start,IT System Support Cost per yr and per server'DB support for Sakai instances per yearWindows Office Pro - if needed Travel for 20 days of consulting*Help Desk Personnel Expansion to 24 hr/daySakai is open-source and freeInstallation by rSmartTravel for TrainingVMWare licenses.5 day of technical, 5 day functional - on-siteUnix DB ServerUnix DB Server Hardware MaintenanceProduction App/Web ServersDevelopment App/Web Servers"Windows Maint Included in PurchaseHostedHosted - support not required!Hosted - premium support included)1.5 FTE programmers - enhance & interfaceXImplementation or Upgrade Year?x&.5 FTE programmer - interfaces and SSO'Yearly costs for rSmart premium supportApplication (Support)&For 3000, $32,813 or $48,225 (premium) Travel for 10 days of consultingHosted - hardware not required Not requiredInstallation by FolioTekInstitutional PortfolioeDossier&For 6000, $45,813 or $68,950 (premium)Application (server-side)$2,500 per year, per programSystem'1000+ users $55.44/year, more if < 1000%1000 - $22, 3000 - $20.75, 6000 - $16Student Portfolio - 1000 usersStudent Portfolio - 3000 usersStudent Portfolio - 6000 users$TBD - go ahead has not been providedOptionYear5SThe following data represents three different ways to implement student portfolios for up to 3000 students (could be considered an enterprise license): 1. Use Sakai/OSP and host it at UW, supported by UW 2. Use Sakai/OSP and have it hosted by rSmart, the current pilot program hosting company 3. Use FolioTek and have it hosted by FolioTek] a Impl + Year 1#1 Sakai - UW Hosted#2 Sakai - rSmart Hosted#3 FolioTek - FolioTek Hosted+1.5 FTE help desk support to expand to 6x16[Implementation costs for vendor-hosted solutions include initial configuration and trainingkImplementation costs for UW-hosted solutions include hardware purchases, initial configuration and trainingsSakai includes both the course management system and the ePortfolio system. FolioTek is only an ePortfolio system.~Ongoing costs for both rSmart-hosted Sakai and FolioTek include a .5 FTE IT person to work on interfaces, single sign-on, etc.Having UW host Sakai provides many more options for customization and tailoring the product to do what UW needs it to do. These same options are very limited when a vendor like rSmart or FolioTek hosts and maintains the software.ePortfolio Cost EvaluationgAll solutions require consulting for initial setup and training of technical and key support personnel.UA 10% project contingency amount is included on years where an upgrade is expected. The cost breakdown for these estimates can be found in the "Detail-Sakai-UW Hosted," "Detail-Sakai-rSmart Hosted," and "Detail-FolioTek" worksheets contained in this workbook.FolioTek can no longer be sold by eCollege, possibly requiring work done in FolioTek to be redone if we go with FolioTek as the hosting partner. We can discuss options with eCollege and FolioTek for data migration, if necessary.FolioTek also offers eDossier services for faculty. This is not included in this analysis. Costs for this would be $55.44/user/year if 1000 faculty licenses were purchased. For less that 500 licenses, assume $70.00/user/year.= @FolioTek also offers institutional portfolios for the purposes of assessment. This is not included in this analysis. Costs for this would be $2,500.00/year per portfolio.W ZCA 5% cost increase per year is assumed for both hosted solutions. Large costs for #1 primarily due to required server purchases and additional staff. Additional staff include programmers to modify the application (1.5 FTE), database analysts to support the database (.5 FTE), system prorgammer time to support the hardware (.5 FTE) and help desk personnel to answer questions (1.5 FTE). These costs are included in the vendor-hosted solutions Vendor-hosted solutions include these services, including varying levels of help-desk support. Neither vendor-hosted solution includes 24x7 help desk.Additional personnel, either in ECTL or another unit, would likely need to be added if support for faculty portfolios or institutional assessment portfolios is required. &For 1000, $22,000 or $36,000 (premium)Yearly Costs for Sakai/OSPAll solutions are benchmarked at supporting 1000 users in year, 2000 in year two and 3000 in year three on. All hosting vendors offer different price points for different numbers of students. 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